1. Name and contact details of the controller and the data protection officer

This privacy policy applies to data processing by:

Controller:

openmindz GmbH
Headquarters
Bahnhofstraße 53
69115 Heidelberg
Germany

Tel.: +49 (0)6221 – 65236 – 0
Fax: +49 (0)6221 – 65236 – 29
Email: info@openmindz.de

The company data protection officer at openmindz GmbH can be contacted at the above address, for the attention of Mr Ortmann, or at the email address provided above.

2. Collection and storage of personal data and the nature and purpose of its use

a) When visiting the website

When you visit our website: www.openmindz.de, the browser used on your device automatically sends information to our website’s server. This information is temporarily stored in a so-called log file. The following information is collected without your intervention and stored until it is automatically deleted:

• IP address of the requesting computer,
• Date and time of access,
• Name and URL of the file accessed,
• Website from which access is made (referrer URL),
• Browser used and, if applicable, the operating system of your computer and the name of your access provider.
•  

We process the aforementioned data for the following purposes:

• To ensure that our websites can be accessed smoothly,
• To ensure that our websites are user-friendly,
• To evaluate system security and stability, and
• For other administrative purposes.
• •  

The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f GDPR. Our legitimate interest is based on the purposes listed above for data collection. Under no circumstances will we use the data collected for the purpose of drawing conclusions about your person.

In addition, we use cookies and analysis services when you visit our website. You can find more detailed information on this in sections 4 and 5 of this privacy policy.

b) When using our contact form:

If you have any questions about an offer for specific items of any kind, we offer you the option of contacting us via a contact form provided on the website. To do so, you must provide a valid email address, the name of your company, and the name of a contact person to whom we can direct our offer. We only supply business customers and need to know who the inquiry comes from in order to prepare a correct offer. Further information can be provided voluntarily.

When you use our inquiry form, the data is processed for the purpose of contacting us and is carried out in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR on the basis of your voluntary consent.

The personal data collected by us for the use of the contact form will be stored by us and used for the specific preparation of offers and for order processing. The data will not be passed on to third parties without your consent and will not be used for advertising purposes or to send newsletters, but will be used exclusively for the purpose of conducting our business with you.

3. Transfer of data

Your personal data will not be transferred to third parties for purposes other than those listed below.

We will only pass on your personal data to third parties if:

• You have given your express consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR,
• if there is a legal obligation to do so in accordance with Art. 6 para. 1 sentence 1 lit. c GDPR, and
• this is legally permissible and necessary for the performance of contractual relationships with you in accordance with Art. 6 para. 1 sentence 1 lit. b GDPR.
• •  

4. Cookies

We use cookies on our website. These are small files that your browser automatically creates and that are stored on your device (laptop, tablet, smartphone, etc.) when you visit our website. Cookies do not cause any damage to your device and do not contain viruses, Trojan horses, or other malware.

Information is stored in the cookie that is related to the specific device used. However, this does not mean that we are immediately aware of your identity.

The use of cookies serves to make our website more user-friendly for you. We use so-called session cookies to recognize that you have already visited individual pages of our website. These are automatically deleted after you leave our site.

In addition, we also use temporary cookies to optimize user-friendliness, which are stored on your device for a specific period of time. If you visit our site again to use our services, it will automatically recognize that you have already been there and what entries and settings you have made so that you do not have to enter them again.

On the other hand, we use cookies to statistically record the use of our website and to evaluate it for the purpose of optimizing our offer for you (see section 5). These cookies enable us to automatically recognize that you have already visited our site when you visit it again. These cookies are automatically deleted after a defined period of time.

The data processed by cookies is necessary for the purposes mentioned above to protect our legitimate interests and those of third parties in accordance with Art. 6 para. 1 sentence 1 lit. f GDPR.

Most browsers automatically accept cookies. However, you can configure your browser so that no cookies are stored on your computer or so that a message always appears before a new cookie is created. However, completely deactivating cookies may mean that you cannot use all the functions of our website.

5. Analysis tools

a) Tracking tools

The tracking measures listed below and used by us are carried out on the basis of Art. 6 para. 1 sentence 1 lit. f GDPR. With the tracking measures used, we want to ensure a needs-based design and the ongoing optimization of our websites. We also use tracking measures to statistically record the use of our websites and to evaluate them for the purpose of optimizing our offer for you. These interests are to be regarded as legitimate within the meaning of the aforementioned provision.

The respective data processing purposes and data categories can be found in the corresponding tracking tools.

i) Google Analytics

For the purpose of designing our website in line with your needs and continuously optimising it, we use Google Analytics, a web analytics service provided by Google Inc. (https://www.google. de/intl/de/about/) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter referred to as “Google”). In this context, pseudonymized usage profiles are created and cookies (see section 4) are used. The information generated by the cookie about your use of this website, such as

• browser type/version,
• operating system used,
• referrer URL (the previously visited page),
• host name of the accessing computer (IP address),
• time of the server request,
• •  

are transmitted to a Google server in the USA and stored there. The information is used to evaluate the use of the website, to compile reports on website activity, and to provide other services related to website activity and internet usage for the purposes of market research and to tailor the design of this website to meet user needs. This information may also be transferred to third parties if this is required by law or if third parties process this data on behalf of the website operator. Under no circumstances will your IP address be merged with other Google data. The IP addresses are anonymized so that they cannot be traced back to you (IP masking).

You can prevent the installation of cookies by selecting the appropriate settings in your browser software; however, we would like to point out that in this case you may not be able to use all functions of this website to their full extent.

You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing a browser add-on (https://tools. google.com/dlpage/gaoptout?hl=en).

As an alternative to the browser add-on, especially for browsers on mobile devices, you can also prevent Google Analytics from collecting data by clicking on this link. An opt-out cookie will be set to prevent future collection of your data when you visit this website. The opt-out cookie is only valid in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you will have to set the opt-out cookie again.

Further information on data protection in connection with Google Analytics can be found in the Google Analytics Help Center (https://support.google.com/analytics/answer/6004245?hl=de). You can disable Google Analytics using the following button:

ii) Google Adwords Conversion Tracking

We also use Google Conversion Tracking to statistically record the use of our websites and to evaluate them for the purpose of optimizing our websites for you. Google Adwords places a cookie (see section 4) on your computer if you have reached our website via a Google ad.

These cookies expire after 30 days and are not used for personal identification. If the user visits certain pages of the AdWords customer’s website and the cookie has not yet expired, Google and the customer can recognize that the user clicked on the ad and was redirected to this page.

Each AdWords customer receives a different cookie. Cookies cannot therefore be tracked via the websites of AdWords customers. The information collected using the conversion cookie is used to generate conversion statistics for AdWords customers who have opted for conversion tracking. AdWords customers are informed of the total number of users who clicked on their ad and were redirected to a page tagged with a conversion tracking tag. However, they do not receive any information that can be used to personally identify users.

If you do not wish to participate in the tracking process, you can also refuse the necessary cookie by, for example, using your browser settings to disable the automatic setting of cookies. You can also disable cookies for conversion tracking by setting your browser to block cookies from the domain “www.googleadservices.com”. Google’s privacy policy on conversion tracking can be found here (https://services.google.com/sitestats/de.html).

6. Social media plug-ins and video portal

We use social plug-ins from the video portal YouTube on our website on the basis of Art. 6 para. 1 sentence 1 lit. f GDPR in order to make our products and services better known. The underlying advertising purpose is to be regarded as a legitimate interest within the meaning of the GDPR. Responsibility for data protection-compliant operation is to be ensured by the respective providers.

We embed company videos on our website using the YouTube platform provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. The provider’s privacy policy can be found here: https://www.google.com/policies/privacy/.

7. Rights of data subjects

You have the right:

• pursuant to Art. 15 GDPR, to request information about your personal data processed by us. In particular, you may request information about the purposes of processing, the categories of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right to lodge a complaint, the origin of your data, if it was not collected by us, and the existence of automated decision-making, including profiling and, if applicable, meaningful information about its details;
• pursuant to Art. 16 GDPR, to request the immediate rectification of inaccurate personal data stored by us or to request the completion of your personal data;
• pursuant to Art. 17 GDPR, to request the erasure of your personal data stored by us, unless processing is necessary for exercising the right of freedom of expression and information, for fulfilling a legal obligation, for reasons of public interest, or for asserting, exercising, or defending legal claims;
• pursuant to Art. 18 GDPR, to request the restriction of the processing of your personal data if the accuracy of the data is disputed by you, the processing is unlawful, but you refuse to have it deleted and we no longer need the data, but you need it to assert, exercise or defend legal claims or you have objected to the processing pursuant to Art. 21 GDPR;
• pursuant to Art. 20 GDPR, to receive your personal data that you have provided to us in a structured, commonly used and machine-readable format or to request its transfer to another controller;
• pursuant to Art. 7 (3) GDPR, to revoke your consent to us at any time. This means that we will no longer be allowed to continue processing the data based on this consent in the future; and
• pursuant to Art. 77 GDPR, to lodge a complaint with a supervisory authority. As a rule, you can contact the supervisory authority of your usual place of residence or workplace or our law firm’s registered office for this purpose.
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8. Right to object

If your personal data is processed on the basis of legitimate interests pursuant to Art. 6 (1) sentence 1 lit. f GDPR, you have the right to object to the processing of your personal data pursuant to Art. 21 GDPR, provided that there are reasons for this arising from your particular situation or the objection is directed against direct marketing. In the latter case, you have a general right to object, which we will implement without specifying a particular situation.

If you wish to exercise your right of revocation or objection, simply send an email to info@openmindz.de.

9. Data security

When you visit our website, we use the widely used SSL (Secure Socket Layer) procedure in conjunction with the highest level of encryption supported by your browser. This is usually 256-bit encryption. If your browser does not support 256-bit encryption, we will use 128-bit v3 technology instead. You can tell whether an individual page of our website is being transmitted in encrypted form by the closed display of the key or lock symbol in the lower status bar of your browser.

We also use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction, or unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

10. Validity and changes to this privacy policy

This privacy policy is currently valid and was last updated in May 2024.

Due to the further development of our website and offers or due to changes in legal or regulatory requirements, it may be necessary to change this privacy policy. The current privacy policy can be accessed and printed at any time on this website under the legal notice.

11. Cookie settings

The settings can be changed using the following link:

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